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Policy Review Board (PRB)
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TBR Policies & Guidelines
Policies and Procedures PRINT
 

The University of Memphis
Policies and Procedures

Disclaimer: The policies of The University of Memphis are intended only as a guideline and are not a contract or a statement of the conditions of employment. Nothing contained herein is intended to alter The University's right to take the employment action it deems appropriate. These policies are subject to modification at any time by The University.


Most Recently Approved Policies and Procedures

Reference
Number
 
Date
 
Title
UM14577/13/2011Space Planning and Assignments
Rationale: Added Environmental Health and Safety participation; added Communications, Public Relations and Marketing to the Council; hot linked Space Change form.
UM14936/28/2011Summer School Compensation
Rationale: Revised Policy as part of DS-2 requirement.
UM14906/28/2011Extra Compensation and Outside Employment
Rationale: Revised Policy as part of DS-2 requirement; Split payment request form into two revised forms so that 9-month faculty will have a separate form from 12-month employees – to accommodate the lack of annual leave for F9 employees. Annual leave is required when fiscal year employees perform “extra work” during business hours; Grants Accounting approves request prior to payment when charged to sponsor – to assure sponsor approved in grant budget; Added a statement that extra compensation is generally not allowed by Federal grants; For Dual Service agreements , Effort Certification will be the responsibility of the primary/home institution; Added reference to UM Conflict of Interest Policy; Removed Summer Compensation Policy – Now in a separate Summer Compensation Policy UM1493.
UM16766/28/2011Certification of Effort
Rationale: REVISED Policy as part of DS-2 Requirement.
UM17196/28/2011Charges to Sponsored Agreements
Rationale: NEW Policy as part of DS-2 requirement; clearly defines and establishes differentiation between direct costs & F and A/indirect costs; Computers, servers, office supplies and administrative support are clearly defined as indirect costs on sponsored agreements – will only be allocable to sponsored agreements (including Federal Flow Thru) as a direct charge on an exception basis; defines like and unlike circumstances; Defines and discusses treatment of unallowable costs; Requires cost share accounts funded from departmental budgets for grant overruns.
UM17226/28/2011Service Centers
Rationale: NEW policy to comply with Federal DS-2 requirements.
UM17206/28/2011Cost Transfers
Rationale: NEW Policy as part of DS-2 requirement. Establishes cost transfer standard requirements; will disallow cost transfers - 90 days from time cost incurred; Salary transfers subsequent to effort certification will require executive approval and Effort Re-certification.
UM17216/28/2011Subagreements Issued to a Third Party
Rationale: NEW Policy as part of DS-2 requirement; No significant impact on the PI; Gather additional information from sub-contractor at inception of grant; Significant effect on both Research Support Services and Grants Accounting.
UM17236/28/2011Sponsored Agreement Cost Sharing
Rationale: NEW Policy as part of DS-2 Requirement; Practices must be consistently applied for defining, establishing and tracking cost share budgets and expenditures associated with sponsored agreements; Can have cost share less than 5% (will impact work load in Grants and Contracts Accounting); Strengthen the language to discourage voluntary committed; Requires that PI effort to identified to all projects; Defines allowable costs for cost-sharing.

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