Most Recently Approved Policies and Procedures

Reference Number	Date	Title
UM1457	7/13/2011	Space Planning and Assignments
Rationale: Added Environmental Health and Safety participation; added Communications, Public Relations and Marketing to the Council; hot linked Space Change form.
UM1493	6/28/2011	Summer School Compensation
Rationale: Revised Policy as part of DS-2 requirement.
UM1490	6/28/2011	Extra Compensation and Outside Employment
Rationale: Revised Policy as part of DS-2 requirement; Split payment request form into two revised forms so that 9-month faculty will have a separate form from 12-month employees – to accommodate the lack of annual leave for F9 employees. Annual leave is required when fiscal year employees perform “extra work” during business hours; Grants Accounting approves request prior to payment when charged to sponsor – to assure sponsor approved in grant budget; Added a statement that extra compensation is generally not allowed by Federal grants; For Dual Service agreements , Effort Certification will be the responsibility of the primary/home institution; Added reference to UM Conflict of Interest Policy; Removed Summer Compensation Policy – Now in a separate Summer Compensation Policy UM1493.
UM1676	6/28/2011	Certification of Effort
Rationale: REVISED Policy as part of DS-2 Requirement.
UM1719	6/28/2011	Charges to Sponsored Agreements
Rationale: NEW Policy as part of DS-2 requirement; clearly defines and establishes differentiation between direct costs & F and A/indirect costs; Computers, servers, office supplies and administrative support are clearly defined as indirect costs on sponsored agreements – will only be allocable to sponsored agreements (including Federal Flow Thru) as a direct charge on an exception basis; defines like and unlike circumstances; Defines and discusses treatment of unallowable costs; Requires cost share accounts funded from departmental budgets for grant overruns.
UM1722	6/28/2011	Service Centers
Rationale: NEW policy to comply with Federal DS-2 requirements.
UM1720	6/28/2011	Cost Transfers
Rationale: NEW Policy as part of DS-2 requirement. Establishes cost transfer standard requirements; will disallow cost transfers - 90 days from time cost incurred; Salary transfers subsequent to effort certification will require executive approval and Effort Re-certification.
UM1721	6/28/2011	Subagreements Issued to a Third Party
Rationale: NEW Policy as part of DS-2 requirement; No significant impact on the PI; Gather additional information from sub-contractor at inception of grant; Significant effect on both Research Support Services and Grants Accounting.
UM1723	6/28/2011	Sponsored Agreement Cost Sharing
Rationale: NEW Policy as part of DS-2 Requirement; Practices must be consistently applied for defining, establishing and tracking cost share budgets and expenditures associated with sponsored agreements; Can have cost share less than 5% (will impact work load in Grants and Contracts Accounting); Strengthen the language to discourage voluntary committed; Requires that PI effort to identified to all projects; Defines allowable costs for cost-sharing.