THE UNIVERSITY OF MEMPHIS POLICY MANUAL


SUBJECT:  Scholarships, Fellowships, Grants and Awards

POLICY NO.:  1:2E:03:01                      DATE:  February 1, 1990

SUPERSEDES POLICY NO.:  1:2E:03:01           DATE:  December 1, 1982


The University administers a number of programs for the purpose
of making financial assistance available to deserving and
qualified students.  This policy applies to University-administered
scholarships, fellowships, grants, awards and other similar
programs.  This policy does not apply to programs which involve
employment or the performance of significant services by
the recipient.

   1.  A scholarship award is an award to a student for the
       purpose of assisting a student financially to attend the
       University.  A scholarship may be determined based on
       enrollment, grade point average, service requirements,
       financial need, academic performance, field of study,
       geographical location of domicile or high school, or
       similar criteria.
        
   2.  A fellowship is similar to a scholarship except that
       fellowships are awarded only to students above the
       undergraduate level.  A fellowship may be awarded to
       assist the recipient in studies or research.
        
   3.  A grant is an award to assist a student financially.
       Grants are based on pre-established criteria such as
       need or enrollment in a particular program of study.
        
   4.  A University-administered student financial aid program
       is one for which the University has control of the
       process of selecting individual recipients and has
       financial responsibility for the program, or the
       responsibility for administration of the program pursuant
       to an established student financial aid program or
       scholarship term of agreement.
        
   5.  All scholarships, fellowships, grants, and similar
       student financial aid awards subject to this policy will
       be coordinated through the offices as specified below.
       The coordinating office will be responsible for the
       following:
        
       a.  Each program will be administered pursuant to a
           written program description.  The description will
           include the application process, selection criteria,
           appeals procedure, conditions, committee for
           selection, funding source and amounts, renewal/
           continuation conditions, and similar provisions. 
           The written description must be in place and
           approved by the Director of Student Aid prior to
           any awards being made.  (Graduate Dean for Fellowship)
                                                          
       b.  All award programs should be included in the
           appropriate University Bulletin and in other listings
           of possible financial aid.
       
       c.  Each coordinating office will record all awards and
           report the number of students receiving assistance
           from the University.
       
       d.  Each coordinating office will ensure that all
           University, Tennessee Board of Regents, State, federal,
           and funding source requirements, terms and
           guidelines, policies and procedures are met.
       
       e.  Each coordinating office will provide the final
           program approval to disburse or otherwise make
           available to a student any award.  All repayments or
           refunds will become the property of the University
           and will be credited to the respective scholarship
           account.

   6.  The following responsibilities for administering this
       policy have been established.
   
       a.  The Vice Provost for Student Educational Services
           through the Student Aid Office will be the
           coordinating office for all awards to undergraduate
           students.
       
       b.  The Vice Provost for Academic Affairs through the
           Graduate School and Law School Offices will be the
           coordinating office for all awards to graduate and
           law students.
       
       c.  The Director of Bands will be the coordinating office
           for all awards to band students.
       
       d.  Each coordinating office will develop and issue
           appropriate guidelines and procedures for awards
           which they coordinate.
       
       e.  Each coordinating office will ensure that all
           requirements, terms and guidelines, policies and
           procedures of the funding source are met.
        
       f.  There are special provisions for nonresident alien
           students.  Nonresident aliens are individuals who
           are neither United States citizens nor resident
           aliens.  The nonresident alien is classified
           according to the type of visa issued to them.
           Scholarships, grants, and awards paid to nonresident
           alien individuals are subject to special IRS
           reporting requirements.  The coordinating office
           should contact the General Accounting Section of the
           Accounting Office for IRS forms which are required to
           be completed by the nonresident alien.