THE UNIVERSITY OF MEMPHIS OPERATING PROCEDURES


SUBJECT:  Activities Calendar - Coordinating, Listing and Scheduling 

PROCEDURE NO.:  2E:12:06F                 DATE:   September 8, 1988

SUPERSEDE PROCEDURE NO.:  2E:04:06F       DATED:  October 1, 1979


1.  The purpose and functions of the University Activities and
    Coordinating, Listing, and Scheduling Center: 

    A.  To maintain at the Information and Scheduling Desk of the
        University Center a central activities calendar under the
        supervision of the Facilities Reservationist.

    B.  To coordinate the official non-curricular activities
        calendar (this is not to imply actual scheduling) for
        information and dissemination purposes.

    C.  To coordinate scheduling of facilities with Public Service
        and Continuing Education and other academic scheduling
        personnel.

    D.  To provide a listing of scheduled student activities to the
        Information Center (Central at Patterson) and publication
        in the monthly Calendar of Events. 
       
2.  Procedures for submitting activities to the Coordinating and
    Scheduling Center (Scheduling Desk, University Center,
    telephone:  678-2042):

    A.  In order to daily update and maintain a current listing of
        events on and off campus, all activities and events as they
        are scheduled, are to be submitted to the Coordinating,
        Listing and Scheduling Office in the University Center by
        one of the following methods: (1) Copy of the reservation 
        form; (2) University Center Campus Wide Calendar of Events 
        Form *(See attachment); (3) by telephone; (4) by memorandum; 
        (5) in person at the Scheduling Desk in the University Center.

    B.  Information about activities and events on and off campus 
        will be maintained in the master calendaring book and
        computer. 

    C.  A cross reference system will be maintained for rapid location 
        of information about student activities. 
                                                        
3.  University Activities Coordinating, Listing and Scheduling
    Committee:

    A.  Committee composed of Director of University Center,
        Chairperson; Coordinator of University Center Operation;
        University Center facilities Reservationists and
        representatives from all student organizations.

    B.  To meet annually in the spring of the year with repre-
        sentatives of all campus organizations for the purpose
        of scheduling activities for the forthcoming year.

    C.  To provide to each organization a preliminary calendar
        showing important fixed dates (i.e., academic dates,
        athletic events, and other traditional programs and dates)
        for the coming year.