THE UNIVERSITY OF MEMPHIS OPERATING PROCEDURES
SUBJECT: Regulating Admission to Non-Academic Activities - Speaker
Programs
PROCEDURE NO.: 2E:13:01D DATE: August 31, 1989
SUPERSEDES PROCEDURE NO.: 2E:13:01D DATED: October 1, 1976
The following procedures will deal with Speaker Programs that are
held on the University campus and sponsored by university
organizations:
1. The Form for Requesting Program/Speaker/Space Approval (Form
A) is used when inviting off-campus speakers. This form must
be completed as outlined in Procedure 2A:04:03A.
2. Admittance - All The U of M (full-time and part-time)
students, faculty and staff with valid U of M I.D. may be
admitted. Any student, faculty and staff with valid U of M
I.D. may bring guests. Invitations may be extended to other
university student bodies and admission will be by their
school ID. Approval must be secured from the Associate Dean
for Student Life in advance of the invitation. General
admission of the outside public must also be approved by the
Associate Dean for Student Life.
The appearance of outside speakers - that is, persons not
members of the faculty, staff, employees or students of
The University of Memphis - is subject to the requirements of
state law, the policies of the Tennessee Board of Regents and
the reasonable administrative requirements of the university.
State Law: The Attorney General of Tennessee has ruled that
political rallies or religious meetings may not be conducted
on the campus or in the facilities of colleges or universities
operating under the Tennessee Board of Regents.
This does not mean that chartered religious or political
organizations at the university may not invite outside speakers,
but it does mean that the audience in such cases must be limited
to university personnel.
Tennessee Board of Regents' Policy: The Tennessee Board of
Regents has adopted the following resolution:
BE IT RESOLVED: That each college or university president is
hereby authorized and instructed to establish adequate
procedures to insure that those invited to speak on campus
or in college facilities to college audiences, whether under
auspices of the institution or not, shall be known to be of
such reputation and character that their appearance will
make a positive contribution to the cultural or educational
benefit of the institution.
2. Admission Charge - All ticket sales must be coordinated by the
University Ticket Office when budgeted university funds are
used.
3. Sponsorship - Any recognized student organization with
adequate funds to cover the cost of the speaker and publicity
prior to the event may sponsor a speaker. The sponsoring
organization will assume the responsibility for the control of
conduct of all participants at the speaker program. Conduct
must be consistent with university regulations and codes of
conduct. Future scheduling of events will depend upon the
organization's ability to control the conduct of those in
attendance at the speaker program.
4. Publicity - Advertising of speaker programs may be distributed
on or off campus, but all publicity media must contain the
wording "Valid U of M I.D. necessary for admittance". The
Affirmative Action statement must appear on all publicity.
5. Approval of Speakers - Must conform with Procedure 2D:03:07A.
6. Location - Speaker programs may be held in any facility on
campus where appropriate room is available, where scheduling
and clearance are made in advance, and where adequate controls
of attendance can be maintained.
7. Concessions at Speaker Programs - Approval must be secured
from the University Food Service Liaison if any food or drink
items are distributed or sold.
8. Advisors - Advisors, or his/her faculty/staff designate, to
student organizations sponsoring speaker programs in The
University of Memphis facilities will be in attendance at the
Speaker program from beginning to end to aid students in any
problems and assist in the set up of the ID checking system.
9. Speaker programs must obtain adequate security and set up and
maintain the ID checking system.