THE UNIVERSITY OF MEMPHIS POLICY MANUAL SUBJECT: Contracts and Agreements POLICY NO.: 1:2D:03:07 DATE: July 1, 1998 SUPERSEDES POLICY NO.: 1:2D:03:07 DATED: January 1, 1990 APPROVED:_______________________________________, President The University will comply with Tennessee Board of Regents (TBR) Policy No., 1:03:02:10, "Approval of Agreements," and TBR Guideline G-030, "Contracts and Agreements." Only the President and those specific individuals authorized hereunder or in writing by the President, through published policies/procedures or other authorizing documents, have the authority to enter into contracts and/or agreements as agents of the University. The Vice President for Business and Finance shall be responsible for the development and administration of procedures to ensure compliance with this policy. All proposed contractual documents must be reviewed and concurred to by the department chair/activity head if that official is not the initiator or one level of authority above the initiator if the initiator is the department chair/activity head or the dean level official and the Director of Purchasing before the same will be approved by the President or other authorized officials. The Vice President or comparable level official approval does not require higher level of review. In all cases not requiring TBR approval, the following officials are hereby delegated authority to execute contracts on behalf of the University, subject to applicable restrictions contained in the aforementioned TBR policy and guideline. OFFICIAL LEVEL OF AUTHORITY Director of Purchasing Personal, Professional, and Consultant Services Agreements not requiring TBR approval; Dual Services Agreements not requiring TBR approval; Trademark License Agreements; continuing education and public service short training course and space use agreements; and other agreements of similar nature which generally are considered departmental responsibility within the University and which do not require the President's and/or TBR's approvals Vice Presidents/Provost Authorization to Contractors for Personal, Professional, and Consultant Services for $5,000 or less Deans Authorization to Contractors for Personal, Professional, and Consultant Services for $2,500 or less Department Chairs/ Authorization to Contractors for Personal, Professional, and Activity Heads Consultant Services for $1,500 or less Dean of College of Audio/Video/Film Services Agreements under $500 (Such Communication and agreements must comply with TBR Guideline G-030.) and Fine Arts Vice Provost for Academic Graduate Assistant Contracts and sponsored program Research agreements of not more than $75,000 which do not specifically require the President's approval Vice Provost for Part-time and Temporary Employment Contracts for teaching Academic Affairs faculty (only those contracts for which delegation is allowed under TBR Policy Nos. 5:01:00:00 and 5:02:01:00) Vice President for Part-time Temporary Employment Contracts for non-faculty Business and Finance Purchasing Agent All documents related to the purchase of goods and services and others of similar nature which are repetitive Director of Athletics Grants-in-aid and athletic game contracts Director of Finance Tax-deferred annuity agreements Director of Residence Life Student housing agreements (including dormitories and married student housing) Physical Plant and Planning University rental housing leases Business Manager Director of Student Aid Student aid agreements (scholarships and work-study programs)