The University of Memphis

Summer School Compensation



POLICIES

Issued: June 19, 2003
Responsible Official: Vice President for Business & Finance
Responsible Office: Human Resources

Policy Statement


Policy Statement

Appointments for summer session are by invitation and contingent on instructional needs of the department and the University. Summer session classes may be canceled if they do not meet minimum enrollment standards established by the University. Summer session assignments are separate from academic-year appointments, and compensation is based on prior academic-year salary.



Purpose


 

To publish the limitations on summer compensation as established by the Tennessee Board of Regents (TBR) and to set out the procedure for how academic year/9-month faculty will receive payment for summer assignments.



Definitions


Academic YearThe new academic year will begin one week before the first day of classes in the fall semester and will end one week after the last day of exams in the spring semester.

Summer SessionThe period between the end of the academic year and the beginning of the new academic year. Summer sessions begin one week after the last day of exams for spring semester and end one week before the beginning of the fall semester.


Procedures


Earnings Limits for Summer Compensation

Summer compensation may not exceed maximum set forth in TBR Policy 5:02:04:10.

  • Credit instruction - The limit is 1/32 (3.125%) of the prior academic year salary per credit hour. The maximum compensation is 25% of the prior academic year base salary.
  • Non-Credit Instruction and Research - Compensation cannot exceed 1/9 of the prior academic year salary per month (33.33% maximum, including compensation for any credit instruction during the same summer session) for faculty who:
    • serve under sponsored contracts for research,
    • provide other professional services paid from restricted accounts, and/or
    • participate in noncredit instructional services, such as continuing education courses, conferences, and seminars.
 

Authorization for Payment

Credit Instruction During the Summer

Computer generated Credit Instruction Forms are produced by Faculty Administrative Services and submitted to Human Resources and Payroll for processing. Do not use the Extra Compensation-Administrative Summer Authorization Payment Request.

Non-Credit Instruction, Research, Other Service During the Summer

Use the Extra Compensation-Summer Administrative Authorization Payment Request for work other than credit instruction performed during the summer. To obtain a copy of this form, go to Records at http://bf.memphis.edu/forms/hr.htm.

  • Before services are rendered, type or clearly print information for items #1 through #7.
  • The employee providing the service, that employee's department head/chair, and the head/chair of the department receiving the service shall sign at #8.
  • After the services are performed, type or clearly print information in items #9 through #10.
  • The head/chair and the dean/director of the department receiving the services shall sign at #11.

Submit the properly completed and signed form to the Payroll Office. Forms must be received no later than the 5th day of the month to be paid on the supplemental payroll run on the 15th of the same month. Payments will be processed in the same manner as the employee's regular pay, i.e., direct deposit.


Retirement CreditThe University of Memphis must control the reporting of Extra Compensation earnings to retirement systems. For retirement reporting purposes, TCA § 8-34-101(14)(D) limits credit for compensation from extra services to no more than 25% of base pay. Faculty and staff may earn more than 25% in any reporting period, but the payroll system will report no more than 25% to the Tennessee Consolidated Retirement System (TCRS) or Optional Retirement Plan (ORP), as applicable.

Dual Services

The securing of an employee's services by another Tennessee Board of Regents (TBR) institution, University of Tennessee, or other State agency or institution must be in compliance with TBR Dual Service Agreement provisions. Refer to the Dual Services procedures in the University' Extra Compensation and Outside Employment Policy for information on this type of employment arrangement.



Links


TBR Policy 5:02:04:10

Faculty Compensation During Summer Session and Inter-sessions http://www.tbr.state.tn.us/policies/default.aspx?id=1488

 

Dual Services ProceduresRefer to the University's Extra Compensation and Outside Employment Policy (UM1490), at http://policies.memphis.edu


Revision Dates


 UM1493 - Issued: June 19, 2003


Subject Areas:

AcademicFinanceGeneralHuman ResourcesInformation TechnologyStudent Services/Affairs
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