The University of Memphis
Summer Compensation for Nine-Month Faculty
Summer appointments are contingent on the teaching, research, administrative, and service needs of the department and the University. Summer assignments are separate from academic-year appointments, and compensation is based on prior academic-year salary.
Summer compensation is for work performed during the Summer Term.
To publish the limitations on summer compensation as established by the Tennessee Board of Regents (TBR), the University, and to set out the procedure for how academic year/9-month faculty will receive payment for summer assignments.
To address sponsor requirements related to the receipt of summer compensation.
The three-month period between the end of the academic year and the beginning of the new academic year.
|Earnings Limits for Summer Compensation|
Summer compensation may not exceed maximum set forth in TBR Policy 5:02:04:10.
Note that summer compensation charges to NSF grants, including summer salary, for an individual typically cannot exceed two months academic year base salary.
If any limits are exceeded, the excess will be considered an overpayment and the payee will be required to repay any excess payment to the University.
|Authorization for Work and Payment Request Form|
Credit Instruction During the Summer
For instructional pay, Administrative Employees should use the online Extra Compensation Form for payment. Once completed, please submit form to Faculty Administrative Services (FAS) at 374 or 376 Administration Building. http://www.memphis.edu/adminres/pt_inst.php.
Part Time Faculty should use the online Appointment Contract for Part-Time Instruction to request summer pay: http://www.memphis.edu/adminres/pdfs/appointment-part-time.pdf. The form must be completed according to the guidelines located at: http://www.memphis.edu/adminres/pt_inst.php
Faculty eContracts and Electronic Personnel Action Forms (EPAFs) are required to be completed by departments for submission to Human Resources for processing: www.memphis.edu/facsumcomp.
Non-Credit Instruction, Research, and Other Service During the Summer
Prior to commencement of work, 9-Month Faculty or department representatives must complete the Faculty Summer Compensation eContract (www.memphis.edu/facsumcomp) and obtain electronic approval from the employee’s home department head, as well as from the employing department head to authorize work.
An Electronic Personnel Action Form (EPAF) should be submitted to Human Resources prior to the beginning of the work. The amount of pay requested must be directly related proportionally to the effort expended in the respective payment period. Payment will be made on the regular monthly payroll pay date in the same manner as the employee’s regular pay, i.e., direct deposit.
The final date to submit a request for payment of summer compensation is September 8th. Requests submitted after this date will require Provost approval and manual certification or re-certification of Summer Term Effort.
The University of Memphis must control the reporting of compensation earnings to retirement systems. For retirement reporting purposes, TCA § 8-34-101(14)(D) limits credit for compensation from extra services to no more than 25% of base pay. Faculty and staff may earn more than 25% in any reporting period, but no more than 25% will be credited to the Tennessee Consolidated Retirement System (TCRS) or Optional Retirement Plan (ORP), as applicable.
|Roles and Responsibilities|
Principal Investigator/Program Director/Payee
Research Support Services
|Faculty Summer Compensation eContract Utility|
|TBR Policy 5:02:04:10 Faculty Compensation During Summer Session and Inter-sessions|
|UM1490 Extra Compensation and Outside Employment|
|UM1676 Certification of Effort|
| ||UM1493 - Issued: May 4, 2012|
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