The University of Memphis

Undergraduate Fee Discount for Spouses and Dependent Children of Employees



POLICIES

Issued: August 26, 2008
Responsible Official: Vice President for Business & Finance
Responsible Office: Human Resources

Policy Statement


Policy StatementIt is the policy of the University of Memphis and the Tennessee Board of Regents (TBR) to provide to spouses or eligible dependent children of  University employees a fee discount of up to 50% for undergraduate courses taken at the University of Memphis, another TBR, or University of Tennessee institution.   


Purpose


 The purpose of this policy is to establish the provisions for fee discounts for undergraduate student fees payable at the time of registration for spouses and eligible dependent children of regular full-time and regular part-time employees; and to encourage such qualified students to attend the Tennessee Board of Regents, Tennessee Technology Centers, or University of Tennessee institutions.  


Definitions


Dependent Children

 For purposes of this program, dependent children shall be defined as:

  • The employee's natural children 26 years of age or under;
  • The employee's stepchildren 26 years of age or under;
  • The employee's legally adopted children 26 years of age or under; or
  • Any other individuals who are 26 years of age or under and living in a parent/child relationship with the employee, such as children of deceased parents who are being raised by a grandparent who is a TBR system employee.

The institution, at its discretion, may require satisfactory proof of the relationship or criteria qualifying an employee's dependent for eligibility under this program.

 


Procedures


General

Spouses and eligible dependent children may receive a fee discount of up to 50% for undergraduate courses taken at The University of Memphis or another Tennessee Board of Regents or University of Tennessee institution.  This discount, which includes undergraduate maintenance fees and mandatory fees such as debt service fees, student activity fees, general access fees, and techology access fees, is applicable to coursework up to and including full-time study. A listing of TBR schools may be found at  http://www.tbr.edu/schools/default.aspx?id=1168

Auditing a course is allowed if the course is a credit course. Correspondence or non-credit courses are not eligible, except at the Tennessee Technology Centers.

If the spouse or dependent child is receiving Title IV Financial Aid, the employee must notify the Financial Aid Office. The amount remaining after financial aid and the discount rendered under this program may be paid in accordance with the provisions of the TBR Deferred Payment Plan Guideline B-070.

 

EligibilityRegular full-time employees are eligible for a student fee discount for their spouses and dependent children who have been admitted to any of the institutions in the TBR or UT system as undergraduate students.  Spouses and dependent children of regular part-time employees who have one or more years of continuous service within either system working a minimum of fifty percent (50%) time, shall receive a pro rata discount based on the percent of effort currently worked by the employee. Part-time employees with temporary service immediately preceding regular service shall receive credit for such service if they are eligible for leave accrual adjustments.

Date of EligibilityThe status of the employee on the first day of classes for each term shall be used to determine eligibility and the amount of the student fee discount for his or her spouse and/or dependent children. A change in employee status after the first day of classes shall not affect eligibility for the fee discount for that term.  

Benefits After Retirement or Death of an Employee

Spouses of employees having 10 or more years of continuous full-time service within the Tennessee Board of Regents system immediately preceding retirement or death are eligible for the fee discount for five years from the date of death or retirement of the employee whichever shall occur first. Dependent children of such employees are eligible for the fee discount through age 26.

Spouses of employees having less than 10 years of full-time continuous service within the Tennessee Board of Regents system immediately preceding retirement or death are eligible for the fee discount for two years from the date of death or retirement of the employee, whichever shall occur first.

Dependent children of employees having less than 10 years of full-time service immediately prior to retirement or death are eligible for the 50% discount for two years or until age 26, whichever comes first. However, in accordance with TCAž 8-50-115, dependents under age 24 at the end of the two-year period become eligible for a 25% discount if the parent died while employed full-time (effective May 31, 1997) or was killed on the job or in the line of duty while a full-time employee.

Spouses of employees who had 10 or more years of regular continuous part-time service immediately preceding retirement or death are eligible for the fee discount on a pro rata basis for two years from the date of death or retirement of the employee. 

Dependent children of such employees are eligible for the fee discount for two years or through age 26, whichever comes first.   The pro rata discount will be based on the percent of effort worked by the employee at the time of retirement or death.

 

Leaves of Absence

Employees who are on leave of absence with pay will retain eligibility under this policy; the employee's percent of effort immediately prior to the effective date of the leave of absence shall determine the amount of the student fee discount.

Employees who are on leave of absence without pay are not eligible under this policy unless the leave of absence is (a) due to an on-the-job injury, (b) in compliance with the provisions of the Family and Medical Leave Act of 1993, or (c) approved by the institution to permit the employees to engage in teaching or other job-related activities intended to increase their efficiency as employees.

 

ApplicationThe Spouse/Dependent Discount form must be submitted to the Benefits Office in Human Resources at least two weeks prior to the fee payment deadline for each term.  


Related Forms


Spouse/Dependent Fee Discount Form

http://bf.memphis.edu/hr/benefits/discount.pdf

 


Links


TBR Deferred Payment Plan Guideline B-070

http://www.tbr.edu/policies/default.aspx?id=1708

 

 


Revision Dates


  UM1578 Rev.1 -- updated August 26, 2008
UM1578 - Issued: November 22, 2004 supercedes procedure 2D:05:07D


Subject Areas:

AcademicFinanceGeneralHuman ResourcesInformation TechnologyStudent Affairs
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